Preparation of Manual Checks In Quick Books & Peach Tree

You need to record all the manual checks that you written out of the checkbook. You will need to follow these steps, when you are going to print a check that you have not entered an invoice for. Here, you should remember the only difference is that, you will enter a check number. After entering the check number, the system will enter the number, automatically, when you print the check. You need to follow the instructions that are written to print a draw check.

	Ø  Go to Tasks and click on the tab of Payments.
	Ø  After clicking on payments, you need to enter the Vendor Id # in the appropriate field.
	Ø  Then enter the check # of the payment check in the Check # field.
	Ø  Then enter the date the check was written in the Date field.
	Ø  After entering the date, you need to go to the Cash Account field and enter the account from which the money will be withdrawn.
	Ø  Then go to the Description field, and enter a description of what the payment was for.
	Ø  After doing it, you should go to the GL Account field, and enter there the account number to which you are assigning this particular vendor's services (ie: Postage, Office Supplies, Health Insurance, etc.). You can set up new accounts in the same manner that you have set up new Vendors, Customers, etc.
	Ø  Then you will be needed to enter the amount of the check in the Amount field.
	Ø  Then Enter job # if appropriate, in the Job field.
	Ø  Then on the tab of Click Post, and if you need to enter more checks you should repeat steps 2 through 9.
	Ø  And finally you will need to go the tab of Click Close if you are done entering checks.

Remember: You can assign a vendor a permanent account number which Peachtree will then fill in by default every time you enter this vendors ID in the Payments window by following the following steps:

1.	Go to and Click on the magnifying glass next to the Vendor ID field.
2.	Then Click New Record if you are entering a new vendor.
3.	Then Fill in the Vendor ID, the Vendor Name, and all the general information about that vendor in the General Tab.
4.	And then Click on the Purchase Defaults tab and assign the vendor a Purchase Account #. (Again you can click on the magnifying glass to choose an account already set up-highlight the account and click OK or double-click the account itself to enter it into the Purchase Account field.)
5.	If you want to create a new Purchase Account, you can do it by clicking on New and filling out that window assigning the new account an ID #, Description, and Account type. Click Save and Close to enter the new account #.

Remember: When entering a draw account everything is the same in the above steps except make sure that your purchase account is your draw account - 39007. Your cash account will still be Firstrust Checking.